Information kept in each child’s folder is considered confidential and is secured in a locked area. This includes all admission documents and annual updates, progress reports, and any other materials specific to the individual child. This information is only for the use of the parent, teachers and administrative staff members. No information is released from a child’s record without written consent from the parent or guardian or if otherwise required by legal process. As licensor, the New York State Office of Children & Family Services (OCFS) is legally entitled to review any records kept at the child care center including the individual files of the children. EMCCC cooperates fully with OCFS and will release those records to OCFS without further parental notification or consent. Information about any child in the program will be given to the social services district if the child receives a day care subsidy from the district, where the child has been named in a report of suspected child abuse or maltreatment or as otherwise allowed by law.
All family information including financial, health, or other personal matters will be considered confidential.